All attachments are from the Land Development Procedures Manual
WEB PAGE SECTIONS
AFFECTED PROJECTS
Basically projects that involve a combination of splitting land into three or more parcels and roadway construction or renovation must go through the platting process. It should be noted that there are several exemptions to this in City Ordinance Section 654.106(nn).
Being exempted from the platting process does not also exempt a project from the Site Development Plan (10 set) Review process. Any project that proposes only to split land into three or more parcels must submit for Site Development Plan Review. Any project that proposes only roadway construction or renovation must also submit for Site Development Plan Review.
ONLINE DOCUMENTS
Plat Bond Form (DOC 41KB)
Plat Surety Bond Form (DOC 47KB)
Warranty of Title (DOC 25KB)
Attachment 8 (Fees) (DOC 25 KB)
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GENERAL PLAT REQUREMENTS
Per Section 654.110 of the City of Jacksonville ordinance code, the final plat:
- Must be prepared by a surveyor
- Must be drawn in black India ink on mylar
- Can have a scale of no more than 1"=100'
- Pages must be on 18"x24" sheets
- Must contain the following items
- Subdivision name or identifying title and the name of the record owner
- Primary control points approved by the Director of Public Works or description and ties to the control points, to which all dimensions, angles, bearings and similar data on the plat shall be referred
- North point, scale, graphic scale and date; and the basis of bearing (desired grid bearing)
- State plane coordinate references on at least two property corners
- Tract boundary lines, right-of-way lines of streets and easements and other rights-of-way and property lines of residential dimensions, bearings or angles, and radii, arcs and central angles of all curves. Distances are to be accurate to hundredths of a foot and angles to the nearest ten seconds except where this is not feasible due to topographical boundaries
- Location of the subdivision with respect to Section lines or a tie to a point of record if Section lines are not readily available
- Location of all pertinent reference monuments
- The exact names, location and width along the property lines of existing or recorded streets intersecting or paralleling the boundaries of the tract
- The exact layout, including street and alley lines and rights-of-way; street bearings and widths (including widths along the lines of obliquely intersecting street); lengths of arcs, radii and points of curvature or chord lengths and bearings; points of tangency or nontangency intersects; easements owned by or rights-of-way provided for public utilities; and lot lines with dimensions in feet and hundredths, if feasible, and with bearings or angles. Street names shall conform to the City system and be approved through the Addressing
- Lots numbered in accordance with F.S. § 177.091(18)
- The accurate outline of property which is to be dedicated, reserved or proposed for public use, including easements, and property that may be reserved by covenants in deeds for the common use of the property owners in the subdivision, with the purposes indicated thereon
- A reference to recorded subdivision plats of adjoining platted land by record book and page number and plat name, the adjacent portions of which may be shown in outline form
- A complete legal description of the land to be subdivided.
- A certification by the surveyor attesting to the accuracy of the survey and the legal description and that the permanent reference monuments have been established according to law and these regulations
- Space and form for appropriate certifications and acknowledgement from the Director of Public Works and the Clerk of the Circuit Court
- Unless this requirement is waived by the Planning and Development Department, on the face of the plat an unreserved dedication to the public of streets, highways, alleys, parks, parkways, easements, commons or other public places included within the plat
- PSD number assigned to project by Planning and Development Department
- Receipts for payment of filing fees. See Attachment 8 (DOC 25 KB) for fee schedule.
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WHERE TO SUBMIT
All plat review submittals need to be sent to:
Development Services Review Group
214 N. Hogan St., Second Floor
Jacksonville, Florida 32202.
(904) 255-8310
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REVIEW SUBMITTALS
Preliminary (First Submittal)
Four sets of prints of the plat will need to be submitted for the preliminary or first review. The plat is routed to the various review agencies. The review agencies include:
When all reviews are finished the plat will be sent back to the surveyor for corrections. If there were no corrections needed, a plat approval letter listing what will be needed with the recording package will be included.
Final
This is identical to the preliminary plat review with the exception that only three sets are needed and the submittal will not go through Concurrency. This process will repeat until the plat is approved.
Recording Package
Once the plat has been approved, the recording package can be submitted. Many items are required with the recording package, some of which are time sensitive. Following is a list of the required items and some helpful details:
- A mylar of the proposed plat and two blue line copies
- All signature and notary sections need to be completed.
- An updated opinion-of-title letter
- Also called title certification, this is a document prepared either by an attorney or a title company showing the current status of the property being platted.
- The document needs to show the current owner or owners, any encumbrances (liens, mortgages, easement, etc.) on the property, and the last year for which the taxes have been paid.
- Note that the latest payable property taxes have to be paid before the plat can be recorded. Property taxes become payable on November 1st of each year. If the plat is not recorded before then, that year's taxes will need to be paid.
- The search date on the document needs to be within twenty days of the day the recording package is submitted. If you can not obtain an up-to-date opinion-of-title letter, you can fill out a Warranty of Title (DOC 25KB) as assurance that nothing has changes since the opinion-of-title letter was written.
- All references to the name of the plat and the owner need to match the plat exactly.
- A copy of the approved letter requesting approval of the plat bond amount
- This is typically done by the Registered Professional that designed the project.
- This is not required if the subdivision is complete, and the acceptance package has been submitted. See the construction completion letter information in the next section.
- A plat bond or a construction completion letter issued by the city
- Plat Bond
- This can either be a plat bond (DOC 41KB), secured by cash or an irrevocable letter of credit, or it can be a plat surety bond (DOC 47KB) which is secured by an insurance company.
- The bond needs to be for at least a year.
- The amounts need to match the above letter submitted by the Registered Professional.
- The references to the name of the plat and the owner need to match the plat exactly.
- Construction Completion Letter
- Sidewalk Bonds
- Sidewalk bonds are no longer required. If there is common area sidewalk proposed for the development, the costs should be incorporated into the plat bond.
- A signed and sealed copy of Concurrency Management Certificate
- This is obtained from the Concurrency Management System Office (904-255-8330).
- The date on the seal needs to be within fourteen calendar days of the date the recording package is submitted.
- A copy of the receipt for the construction inspection fee or a letter stating that private inspection services will be utilized
- A copy of the receipts for the various signs required by Traffic Engineering
- See the cover sheet of the Site Development Plans for amount, or contact Traffic Engineering for a list of the needed signs.
- Copies of the receipts for the preliminary and final plat filing fees
- A copy of the plat with each sheet stamped and signed "approved" by JEA
- A corporate or cashiers check payable to Clerk of the Circuit Court for the plat recording fee
- See Attachment 8 (DOC 25KB) for amount.
- The Clerk's office will not take personal checks for plat recording fees.
- Copies of correspondence from JEA evidencing payment of all charges for the underground electrical distribution facilities and street light standards or a letter stating that street lights are not required
- A 3.5" floppy disk or CD with the plat in AutoCAD's .DWG or .DXF format
Revisions
Once a plat has been recorded, there are two ways to handle revisions to the plat:
- The surveyor can file a Scrivener's Error with the Clerk of the Circuit Court if the revision is minor and the surveyor agrees to it. Many surveyors will not agree to this if the revision is not due to an error on their part.
- The revised plat can by sent through the above review and recording processes again. The revised plat would be labeled as "replat."
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