FY 12-16 Adopted Capital improvement Program- Summary

The CIP is the city's financial plan of adopted capital projects. It includes project costs and schedules over a five-year period to meet the infrastructure needs of the City of Jacksonville and additional State of Florida growth management mandates.

Chapter 122 of the Jacksonville Ordinance Code requires that the CIP be prepared annually by City of Jacksonville's Finance Department through submittals received from the City departments, independent authorities, and agencies.

Planning and Executing the CIP
A typical capital project is planned and executed in the following phases:

  • Project Development: These are costs incurred by the City to identify project requirements, and to define a project's work scope including preliminary design studies, permitting requirements, data collection, public involvement, legal and technical documentation, cost estimates, environmental impacts, and assessment of alternatives. : These are costs incurred by the City to design a project in accordance with the scope of work set forth in the development phase. This includes professional consultant fees, legal and technical documentation, constructability review, data collection, advertising, assessment of alternatives related to project design, construction management services, and bid reviews.
  • Engineering/Design
  • Land: Costs incurred by the City for the purchase of land, easements and right-of-way. This also includes purchase price, surveys, appraisals, environmental audit, permitting, legal costs, maps, charts, aerial photography, and other costs such as wetlands restoration.
  • Construction: This includes costs incurred by the City for all construction related tasks required to place a project in service. This includes project construction contracts, professional and technical assistance, advertising, legal and technical documentation, costs, inspections, testing, and permitting.
  • Contract Administration: This includes costs incurred by the City for in-house project management, supervision and administration of capital projects. Administration costs include project design, technical
    reviews, construction management, construction inspection, technical specifications, surveying and mapping, cost of preparing reports and maintaining the capital projects management information system,
    eminent domain, contract management, monitoring, and processing the related financial transactions.


 

Identifying Projects
Departments complete a CIP request form with information above and use a standardized matrix to score projects prior to submitting them to the Finance Department. To assist in balancing and prioritizing needs across the City, departments further identify projects by one of the following 'Program Areas'

  • Drainage - Project that improves drainage conditions and reduces flooding.
  • Environment/Quality of Life - Project that would promote or improve the environment for the citizens of Jacksonville (e.g. water treatment plants).
  • Government Facilities – Project designated as government facilities with primarily employee occupancy.
  • Parks - Project with buildings, grounds and/or recreational facilities within the park boundaries, also including the Preservation Project.
  • Public Facilities – Project for facilities designated for primarily citizen use and include facilities such as the county courthouse, arena, and baseball park.
  • Public Safety - Project relating to public safety including facilities.
  • Roads/Infrastructure/Transportation – Project dedicated to expanding and widening roads; interchanges, overpasses and intersection improvements; and also includes: Road resurfacing,
    Sidewalks/bike paths, along with landscaping/tree planting along road improvement projects.
  • Targeted Economic Development – Project is used to stimulate growth and revitalization by providing grants and loans for infrastructure, public improvements, and project development.

Review Process
The projects are then reviewed by the Departments of Public Works, Planning ;amp; Development, and Finance for reasonableness related to costs, operating budget and level of service impact.

MBRC and City Council
The Mayor's Budget Review Committee (MBRC) makes the final recommendation of projects for the Mayor's review and approval. The City Council then receives the Mayor's Proposed Five-Year CIP with the Annual Financial Plan in July. Once adopted by the City Council the first fiscal year of the CIP becomes the city's Capital Improvement Budget for that year.

Art in Public Places
Chapter 126, Part 9 requires 0.75 percent of specific construction project budgets to be used for Art in Public Places. These funds are used to implement a City-wide plan for the creation and placement of artworks as developed and administered by the Art in Public Places Commission. For Fiscal Year 2010, over $45,000 has been identified for this program.

 

Capital Improvement Plans

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2012-2016 CIP (1.8MB)

2011-2015 CIP
 (2.2MB)

2010-2014 CIP (4.2MB)

2009-2013 CIP (1.9MB)

2008-2012 CIP (2.8MB)

2006-2011 CIP (9.4MB)

2005-2010 CIP (2.0MB)

 

Definitions

Per Chapter 122, Part 6, Ordinance Code

Capital Improvement means a permanent addition, construction or fixture to real property or structures thereon that:
1. has a useful life of more than ten (10) years,
2. has an estimated purchase or construction cost of $100,000 or more, or
3. will be financed, in whole or in part, from bonds issued by the City.
Excluded from the term and definition of Capital Improvement shall be all routine resurfacing of streets, recurring annual items and routine maintenance and repair.

Capital Improvement Program means a program to accomplish the implementation of each and every prioritized and approved Capital Improvement Project.

Capital Improvement Program Budget shall be adopted on an annual basis as a separate budget or separate section within the annual budget. It shall list:
1. each Capital Improvement Project,
2. the estimated cost to purchase or construct each Capital Improvement Project, and
3. the anticipated source or sources of revenue to finance each Capital Improvement Project.

Capital Improvement Program Plan means a complete description or listing of each Capital Improvement Project pursuant to the Capital Improvement Program.

Capital Improvement Project means a planned undertaking of the City or an independent agency to purchase or construct a Capital Improvement.