• While we will do our best to take on projects and meet requested deadlines, our ability to do so is contingent on other projects in the queue. 
  • You are solely responsible for the production of your project, which includes selecting a vendor, obtaining print quotes and securing a purchase order.
  • If your request is approved, a minimum of two weeks’ notice is required for creation and delivery of the first proof of your project. Last minute requests will not be considered. Depending on the complexity of the project, you must factor in additional time for revisions, final project proof, and printing and delivery times.
  • Depending on the project, if no images are submitted with graphic design request form we will advise regarding stock photo purchase.
All designs are created using Adobe software (Photoshop, Indesign or Illustrator). This means you will not be able to edit or modify the final files unless you have access to, and a proficiency with, these programs. If you require editable files, we encourage you to create your own design in Microsoft Word or Publisher. We will be happy to look over your work to ensure it complies with the design standards outlined in the communications style guide. Email a final proof to lspencer@coj.net for review.

Please complete the below form.

We will evaluate your request and respond with any additional questions about your project within 1 to 2 business days. 

All fields (except those marked "if applicable") are MANDATORY. When filled out and submitted correctly the form will disappear from the page and you will see a confirmation message. If you do not recieve the confirmation message it means the form has not been submitted. Please review to make sure you did not miss any fields.

MAYORAL PRIORITY - Please indicate which mayoral priority your project supports:


A minimum of two weeks’ notice is required for creation and delivery of the first proof of your project. Last minute requests will not be considered.


This is a "big picture" overview of your project, NOT the text that will be used in the publication.
What are you hoping to accomplish with this project.
Who are you trying to reach and how/where will they see the final output of your project (e.g. direct mail, displayed at conference, distributed at libraries, etc.).
Is there a color theme/style/visual, etc. you would like the designer to consider? If so, please list here, provide a link or attach a file.
Please type the exact copy that you would like used in the publication. If you are writing extensive copy, please include a separate Word document with your request


Looking for photo/video services? Click here for the Public Affairs Photo/Video Request Form.