Jacksonville City Council External Job Announcement - Legislative Assistant I

March 06, 2006  

EXTERNAL JOB ANNOUNCEMENT
for the Appointed position of

Office of City Council
Legislative Assistant I
Hiring Salary for Qualified Applicant - $25,000 annually

Applications for the Appointed position of Legislative Assistant I will be accepted during the following period:

Post Date March 6, 2006

Close Date March 10, 2006 5:00 P.M.

Interested applicants should submit a resume to the Human Resources Division, ATTN: Legislative Assistant I, Suite 100, City Hall at St. James, 117 W. Duval St., Jacksonville, FL 32202.

QUALIFICATIONS:

The successful candidate for this position will possess the following qualifications:

* A three year combination of education, professional training, and work experience in clerical support work which demonstrates the potential ability to perform the duties of the position (as defined in Chapter 11, Jacksonville Ordinance Code) and includes at least one year of administrative support or secretarial experience. Must be able to type at a rate of 40 wpm.

Should be able to demonstrate through documented work experience the following skills and abilities:

* Knowledge of office practices and procedures.

* Knowledge of Business English and Grammar.

* Knowledge of Consolidated government operation and laws, regulations, and policies of the City Council.

* Strong written and oral communication skills required. Ability to be an open communicator who can relate to council members, administrative staff, other government professionals, business interests, citizen volunteers, and the general public in a professional, courteous, effective manner.

* Ability to provide positive customer service to continue and enhance that attitude throughout the division. An understanding that the citizen comes first. A commitment to advise and work with all members equally of an active City Council who occasionally represent diverse opinions and to participate in positive solutions to community issues.

* Maintains strict neutrality and impartiality in serving the City Council, its committees and members on an equally effective basis. Puts aside personal feelings about any public policy issue under consideration and provides equally prompt, efficient, effective service to council members with widely varying political and public service philosophies.

* Ability to think and manage strategically to accomplish short-range and long-range goals while keeping an eye for accuracy and detail and a strong orientation toward customer service.

* Ability to read and understand complex public policy documents.

* Ability to face challenges and explore solutions in an open, positive, and proactive fashion in a cooperative, collegial fashion with co-workers, supervisors and other City Council member and staff.

* Thorough knowledge of, and hands-on ability to use, a typewriter, modern micro-computing and office automation, applicable software and equipment used in the legislative process, including, at a minimum, considerable knowledge of word processing, spreadsheet, database, presentation, and Internet search programs.

DUTIES: The duties of this position include, but are not limited to:

* Receives and processes new and enrolled legislation for official action and signature.

* Prepares Council and Committee agendas.

* Reviews, researches, posts, and processes legislation, communications, and reports for Council meetings.

* Develops and prepares reports, charts, etc. to track and organize information.

* Researches agenda items.

* Publishes notices of pending Council action as required by law.

* Establishes and maintains legislative files and associated records and systems.

* Prepares and indexes certificates of need, certificates of public convenience and necessity, and other evidences of permission or authority granted by the Council.

* Prepares official minutes of Council meetings, official records, and other correspondence.

* Staffs Council and Committee Meetings, including the Value Adjustment Board, including setting up meeting places, taking notes on Committee action, and recording proceedings.

* Operates Legislative Tracking/Indexing System.

* Establishes and maintains legislative files.

* Composes routine correspondence and memoranda.

* Assists the Chief and Assistant Chief(s) in preparation for and during City Council Meetings.

* Performs related work as required.

Duties of the Legislative Services Division are located in Chapter 11 of the Jacksonville Municipal Code