ADMINISTRATION COORDINATOR

Administration Coordinator - Administration Division
 
This is administrative support work in the administration and maintenance of human resources services, programs and systems.  Work requires knowledge of and ability to apply laws, regulations, policies, procedures and guidelines governing human resources, including payroll.  Contacts require basic courtesy, tact and effectiveness in dealing with others, and include contacts to request or provide information, ask questions or obtain clarifications.  Work is semi-routine in that tasks are covered by standard practices and procedures, but some latitude is permitted to consider the most appropriate method, practice or procedure to follow.  Work is performed in an office environment.  Operates standard office equipment such as personal computers, calculators, copiers, and fax machines.  The work is performed under general supervision where the work assignments are varied and, although subject to standard practices and procedures, the worker is permitted some latitude to set own priorities subject to the supervisor’s approval.    
 
Examples of Work
  • Enters payroll data weekly from approved employee time sheets
  • Provides technical guidance and assistance to other employees on human resources policies, procedures and processes
  • Compiles data for reports, such as employee leave balances for managers
  • Reviews, researches, and processes a variety of human resources actions
  • Establishes, monitors and maintains personnel files and association records and systems
  • Processes new hires and terminations
  • Coordinates training and maintains certifications
  • Completes web site and CAMA data base maintenance and projects as needed
 
Qualifications
  • Previous human resources, personnel, or payroll experience is highly preferred. 
  • Demonstrated intermediate skill with Windows, including Excel and Word with experience creating, maintaining and analyzing data.    
  • Prior experience in a job(s) that requires skill in dealing with customers including the ability to explain procedures and policies. 
  • High school diploma or GED
 
Knowledge, Skills and Abilities
  • Knowledge of human resources practices, policies, procedures and processes
  • Knowledge of data-gathering techniques, methods and procedures
  • Ability to research, analyze, interpret and apply laws, rules, regulations, policies and procedures
  • Skill in researching, organizing and maintaining records and files
  • Ability to perform and verify arithmetic computations
  • Ability to compile, interpret, track and maintain data
  • Ability to use various computer applications and systems to accomplish work objectives
  • Ability to communicate effectively
  • Ability to follow oral and written instructions
  • Ability to operate standard office equipment
  • Ability to establish effective working relationships
  • Ability to type a minimum of 35 words per minute

HOW TO APPLY:
Applicants interested in the available position(s) should complete and submit the PAO Employment Application in one of the following ways:

- Print, scan and send the completed application along with a current resume via e-mail to PAOemploy@coj.net. Data on the form cannot be saved, therefore the completed application must be printed and scanned in order to send via e-mail. Applications are only accepted for available posted positions. Applications must be completed in full. Partial applications will not be considered.     

- If you do not have access to e-mail, you may submit the application and your resume by facsimile to (904) 630-2922.