PROPERTY SEARCH - BASIC
For best results, search by one of the three methods listed for the Basic Search. The best ‘Search Type’ is ‘Match All’.
1. REAL ESTATE NUMBER
Not everyone knows the real estate number for the property they are seeking. However if you do, this is the best way to search. Make sure you put in all the numbers including the last 4 digits. (Ex: 123456-0000)
2. PROPERTY OWNER INFORMATION
You may search for last name (Ex: smith) or last name and first name (Ex: smith john) or even last name with a first initial (Ex: smith j). Do not use any punctuation between the names or anywhere else. If your initial search does not bring you the desired result, you may need to search using a wildcard. To do that, enter lastname%firstname (Ex: smith%jane)
3. PROPERTY ADDRESS
The most important thing to know about this section is that less information often yields the best results. This is because the information for which you are searching must match the tax roll data exactly. If you don’t know the exact address, you may search by a partial address or street name.
Street # - If you know the street number, enter it in the Street # field. If not, leave this blank. If you wish to search a range of addresses on a particular street, you may use a wildcard search. To perform a wildcard search, enter the first digit (or two) of the address, then the wildcard symbol (%). (Ex: To search the 7900 block of Atlantic Boulevard - enter ‘79%’ in the Street # box.)
Street Name - If you know the street name, enter it in the Street Name field. This is only for the street name. Ex: To search Atlantic Boulevard you would enter ‘Atlantic’ in the Street Name box.
If you do not know the full name of the street you may enter a portion of the name. Ex: If you know the street begins with ‘Stone’, enter just ‘Stone’. The search will return all street names beginning with ‘Stone’. (Ex: Stone, Stone Harbor, Stonelion) If you know the street includes ‘Stone’, enter ‘%Stone’. The search will return all street names including ‘Stone’ in the name. (Ex: Blackstone, Stonemont, Shiny Stone)
Do not use any punctuation such as apostrophes or periods found in abbreviations. If your street name includes a possible abbreviation such as ‘St’ for Saint, or ‘Ft’ for Fort, you may have to search both possibilities to retrieve the information you seek. Street names are entered as they are provided to our office on official documents filed with the City of Jacksonville. The official documentation may have a word spelled out or an abbreviation.
If the street name you are searching for may contain a ‘space’ in the name, such as ‘MC COYS CREEK’, and your initial search does not yield results, you may wish to try again using a space.
Street Type - If you know the street type, enter it in the Street Type field. If not, leave this field blank. You may select your desired ‘type’ from the drop-down menu or begin typing your choice & the drop-down menu will suggest a type which you can then select.
Street Direction - If you know the street has a direction, enter it in the Street Direction field. If you don’t know the direction or if the street has a direction, leave the field blank.
Unit # - Only condominiums will have a unit #. For best results, leave this field blank.
City - Some streets cross city boundaries. For best results, it is recommended to leave this field blank. If your search results come back mixed you can sort them by city or refine your search by selecting the city.
Zip - If you do not have another method to narrow your Property Address search, such as the street number it may be helpful to use the zip code, otherwise it is recommended to leave it blank.
ADVANCED SEARCH
Remember you are searching the entire tax roll database, so narrowing your search is recommended. If you require a large amount of data, you may consider purchasing the entire tax roll for a small fee. It is available in Microsoft Access; however, please note that software support is not included.
Only RE#, owner name & full location street address appear in the online result set. However, any of the search criteria below can be used to narrow your search AND will appear in any exported search result set.
Leave the fields blank if you do not need the data. The best ‘Search Type’ is ‘Match All’.
Check INCLUDE MAILING ADDRESS TO EXPORT RESULTS if you wish the mailing address to be included in the exported search result set.
1. SALES DATE
This field represents the sale date listed on the tax roll record. Select a Sales Date range if needed to narrow your search.
TIP: If you do not need this data utilized in your search but would like it to appear in the exported search results, set the beginning date to 01/01/1900 and the ending date to today’s date. Every sale date, on a record, matching the criteria will be included in the export search result set.
2. SALES PRICE
The sales price listed on the tax roll record in some cases may differ from the amount actually paid. Since the sales information is based on records received from the Clerk of Courts office, the sales price listed is calculated based on the documentary stamps paid. Select a Sales Price range if needed to narrow your search.
Note: Common transfers of ownership such as Quit Claims usually require minimal stamps which calculates a sales price at $100; therefore the price on sales such as these may actually differ from the actual sale.
TIP: If you do not need this data utilized in your search but would like it to appear in the exported search results, set the beginning range to ‘0’ and the ending range to ‘999999999’. Every sales price, on a record, matching the criteria will be included in the export search result set.
3. QUALIFIED/UNQUALIFIED
The Florida Department of Revenue provides guidelines for determining whether a property is qualified or unqualified. A qualified sale is an arms-length transaction in an open, competitive market between an informed and typically motivated buyer(s) and seller(s). Qualified sales are used in the mass appraisal process whereas unqualified sales are not. Unqualified sales are those which are not arms-length, such as transfers between affiliated parties, those involving government agencies, transfers where ownership conveyed is less than 100%, or those involving banks, loan or mortgage companies and others. Distressed sales are not considered qualified sales, and therefore, are not used in the mass appraisal process. However, we do review the impact of distressed sales in the market.
These are ‘either/or’ choices. Do not check both boxes. This field will not appear in the export result set unless it is used in the search criteria.
4. VACANT/IMPROVED
Improved land means property that contains structures. IMPORTANT: These fields represent condition at time of sale ONLY. They do not represent the current condition of the property.
These are ‘either/or’ choices. Do not check both boxes. You may use these fields in conjunction with the Qualified/Unqualified checkboxes but they are not required. This field will not appear in the export result set unless it is used in the search criteria.
5. JUST VALUE
This field represents the market value of the property (land, buildings & extra features), listed on the tax roll record, as determined by the Property Appraiser’s Office. You may select a Just Value range if needed to narrow your search.
TIP: If you do not need this data utilized in your search but would like it to appear in the exported search results, set the beginning range to ‘0’ and the ending range to ‘999999999’.
6. BUILDING VALUE
Building value is the depreciated market value of a building on a property listed on the tax roll. Select a Building Value if needed to narrow your search.
TIP: If you do not need this data utilized in your search but would like it to appear in the exported search results, set the beginning range to ‘0’ and the ending range to ‘999999999’. Every building value, on a record, matching the criteria will be included in the export search result set.
7. HEATED SQUARE FEET
This field represents the heated square footage of a building on a property listed on the tax roll. Select Heated Square Feet if needed to narrow your search.
TIP: If you do not need this data utilized in your search but would like it to appear in the exported search results, set the beginning range to ‘0’ and the ending range to ‘999999999’. The heated square feet of every building, on a record, matching the criteria will be included in the export search result set.
8. SUBDIVISION
This field represents the legally-recorded subdivision name listed on the tax roll. To search for one or more subdivisions, click on the magnifying glass. This action opens a dialog box where you can type in the name of the subdivision, or a portion thereof. Then select the appropriate result by highlighting it & clicking ‘Add Selected’. You can select multiple results by holding down the CTRL button & then clicking on your choices. When you have selected all your choices, click ‘Add Selected’. If you want to conduct a search which includes subdivisions which are not named similarly just repeat the process until you have selected all the desired subdivisions. If you do not need this data utilized in your search you may leave it blank.
9. ZIP
This field represents the zip code associated with the property’s primary location address listed on the tax roll. Select Zip if needed to narrow your search or leave the field blank. (Enter the 5 digit code if necessary.) This field automatically appears in the exported search results as part of the full location address.
NOTE: Although a property may have more than one address due to having multiple buildings, currently only the primary location address appears in conjunction with every building, on a record in the export result set.
To search using multiple zip codes, separate by commas with no spaces.
10. TILE
This field represents the Map Tile ID used in the Public Land Survey System (PLSS) and listed on the tax roll. It identifies a specific one square mile of land in Duval County. Select Tile if needed to narrow your search or leave the field blank. This field will not appear in the export result set unless it is used in the search criteria. To search using multiple tiles, separate by commas with no spaces.
11. PROPERTY USE
The Property Use Codes from the Florida Dept. of Revenue are used to identify the main purpose of the property listed on the tax roll. The list is in alphabetical order. Select the Property Use if necessary to narrow your search. Only one Property Use is assigned per property. Select as many as you believe represent your desired search. Some commonly searched property types are Single Family, Multi-Family, Residential, Vacant and Warehouse.
Leave this blank if you do not need this data.
12. LAND USE
The Florida Dept. of Revenue’s Land Use Code identifies the use of the land portion of the property. The listing is in alphabetical order. Select Land Use if needed to narrow your search. There can be multiple Land Use codes assigned per property. For example, a rural property may have land used for pasture, pond, home site and timber. A suburban property may have a home site & marshland. Each code correlates to a separate amount of the land for each land type, which may be expressed in acres, square feet, front foot (frontage along a road or waterway) or as a lot. Select as many types as you believe represent your desired search.
NOTE: This search does not specifically look for property with an existing greenbelt classification, or one which may be eligible for such a classification. You should call 630-2594 if you are interested in greenbelt property.
Leave this portion blank if you do not need this data.
13. ADDITIONAL INFORMATION:
Extra Features
The Florida Dept. of Revenue’s Extra Feature code is used to identify additional structures associated with a property listed on the tax roll. The listing is in alphabetical order. Common extra features are fireplaces, screened porches, pools and fences.
NOTE: Each extra feature has a code used in conjunction with either Residential (R) or Commercial uses (C). This is found in the 4th character of the code. Be sure to select the appropriate one for your search.
Extra features may be described as number of units (ex: Pool – 1) or in square feet (ex: Deck – 128) Select as many extra features as desired but remember that the search will look for ALL of the extra features not just ANY one of them unless you change the Search Type to ‘Match ANY’. Use the ‘Match ANY’ with caution as it will return ANY record that meets ANY of your criteria.
Year Built
Select this if you want to narrow your search to include the actual year a building on a property was built.
TIP: If you do not need this data utilized in your search but would like it to appear in the exported search results, set the beginning range to ‘0’ and the ending range to the current year. The year built of every building on a record matching the criteria will be included in the export search result set.
Homestead/No Homestead
You can use these checkboxes to search only properties with a homestead or only those properties without a homestead. These are ‘either/or’ choices. Do not check both boxes. They are not required. This field will not appear in the export result set unless it is used in the search criteria.