Fill out the form below to request a letter or proclamation from Mayor Donna Deegan. Please provide as much detail as possible in your request and submit your request at least 15 days in advance for letters and 30 days in advance for proclamations (please take consideration of upcoming national holidays). 

Immediately after submitting the form, you will receive an email confirming your successful submission. If you did not receive a confirmation, please re-submit, ensuring that all fields have been completed and the submit button has been selected before exiting this page. For any questions, our Correspondence Officer can be reached at

Before filling out this form, please review the guidelines for letters and proclamations.

PLEASE NOTE: You should be directed to a new page upon submission of request. If this does not happen, please review the form to ensure all information was input properly. You should receive a confirmation email from to the email address you provided, shortly after submitting request. If you do not receive a confirmation, the request has not been received by our office and you will need to submit the request again.‚Äč

Requestor Information


Request Type

Will this be placed in a publication? (Brochure, booklet, program, flyer, etc.):

  If requesting a letter of support for a grant application, please fill out this online form from the Grants Office.

Recipient Information


Delivery Information

Regardless of your delivery preference, please provide the following information:

Supporting Documentation

 Additional Information (NOTE:  if  you wish for someone to be a CC: on your letter, be sure to list his/her name and title.  Information provided in this box is critical to personalization of correspondence. Good questions to answer include "What is the occasion?  What are some relevant facts or pieces of information which will help us personalize the letter for your group, citizen, event, or publication?")
You may attach supporting documents and more information in the attachment fields provided below:

Do you also wish to request the mayor’s attendance for your event? Scheduling considerations are made via submission of the event request form. Please note in your request that a letter/proclamation request has been submitted.