Letter Request Form

Fill out the form below to request a letter or proclamation from Mayor Donna Deegan. Please provide as much detail as possible in your request and submit your request at least 15 days in advance for letters and 30 days in advance for proclamations (please take consideration of upcoming national holidays).

Immediately after submitting the form, you will receive an email confirming your successful submission. If you did not receive a confirmation, please re-submit, ensuring that all fields have been completed and the submit button has been selected before exiting this page. For any questions, our Correspondence Officer can be reached at HSpring@coj.net.

Before filling out this form, please review the guidelines for letters and proclamations.

PLEASE NOTE: You should be directed to a new page upon submission of request. If this does not happen, please review the form to ensure all information was input properly. You should receive a confirmation email from noreply@coj.net to the email address you provided, shortly after submitting request. If you do not receive a confirmation, the request has not been received by our office and you will need to submit the request again.

Requestor Information

Your Name:*
Best Contact Number:
Email Address:*
Relation to Recipient:
Request Type
Indicate your preferred format:
Will this be placed in a publication? (Brochure, booklet, program, flyer, etc.):	Yes No
Purpose of the requested letter (please select one):
If other, please explain:
	If requesting a letter of support for a grant application, please fill out this online form from the Grants Office.
Describe your request:
Recipient Information
Select Target of Request:
If other, explain:
Recipient's Name:
Recipient's Title (if applicable):
Recipient's Organization (if applicable):
Delivery Information
What is the due date for the requested letter? (Must be at least 15 days from time of submission.):
Select Method of Delivery:
If email, enter destination address:
Regardless of your delivery preference, please provide the following information:
Address 1:
Address 2:
Address 3:
City:
State:
Zip:
Supporting Documentation
Additional Information (NOTE: if you wish for someone to be a CC: on your letter, be sure to list his/her name and title. Information provided in this box is critical to personalization of correspondence. Good questions to answer include "What is the occasion? What are some relevant facts or pieces of information which will help us personalize the letter for your group, citizen, event, or publication?")
Supporting Documentation:
You may attach supporting documents and more information in the attachment fields provided below:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
Attachment 5:

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Do you also wish to request the mayor’s attendance for your event? Scheduling considerations are made via submission of the event request form. Please note in your request that a letter/proclamation request has been submitted.

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Letter Request Form

Requestor Information

Request Type

Recipient Information

Delivery Information

Supporting Documentation

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